2009 NEANA bylaws


ARTICLE VII - EXECUTIVE COMMITTEE Section 1. Composition The Executive Committee shall be composed of the Chairperson, Chairperson-Elect, Vice Chairperson, Secretary, Treasurer, and the President or designee of the member states. Section 2. Duties A. Act in an advisory capacity to the Board of Directors. B. Manage the funds, adopt the budget and authorize expenditures of The Assembly. C. Approve committee appointments made by the Chairperson. D. Have such other duties as are herein elsewhere enumerated. Section 3. Meetings. A. Meetings of the Executive Committee may be called by the Chairperson or three (3) members of the Executive Committee. When the business of The Assembly requires action specifically by the Executive Committee, notice shall be given, stating the purpose. Section 4. Quorum A. A majority of the Executive Committee shall consist of a quorum for any meeting of the Executive Committee. ARTICLE VIII - COMMITTEES SECTION 1. Standing CommitteesA. The following standing committees shall be: CONTINUING, EDUCATION, FINANCE, NOMINATIONS, PUBLIC RELATIONS AND RULES. 1. Chairperson of the committees, with the exception of the Nominating Committee, shall be appointed for a term of one year by the Chairperson of this Assembly, subject to the approval of the Executive Committee. 2. Except for the Nominating Committee, or as otherwise herein specified, each Committee Chairman shall appoint the other two members of the committee. SECTION 2. Committee Controls. A. Committees shall be responsible to the Executive Committee. B. The Chairperson of each committee shall present an annual report to the Board of Directors at its meeting prior to The Assembly Annual meeting, and with the exception of the Nominating Committee, to the members of this Assembly at the Annual meeting. C. Copies of important letters shall be sent to the Chairperson of this Assembly. D. Any Chairperson or member of a committee failing to fulfill the duties assigned shall be liable to dismissal on a majority vote of the Executive Committee. 1. Vacancies in committees which occur between annual meetings, with the exception of the Nominating Committee, shall be filled by the Chairperson of this Assembly subject to the approval of the Executive Committee. 2. Vacancies in the Nominating Committee which occur between annual meetings shall be filled by a majority of the Board of Directors. E. Within one (1) month after completion of the term of office, the Chairman of each committee shall deliver to a successor the papers necessary to carry on the work of that committee. SECTION 3. Standing Committees A. Rules Committee. 1. This committee shall consider proposed amendments to the Rules of this Assembly and shall draft them in proper form for distribution to the members of this Assembly on or before the annual spring meeting. It’s chairperson will be appointed by the chairperson of The Assembly subject to the approval by the Board. 2. Proposed amendments must be approved by the Board of Directors of this Assembly before distribution to the members of this assembly for a vote. B. Finance Committee. 1. This committee shall be composed of the treasurer, and two (2) active members, preferably former members of the Board of Directors. 2. It shall be responsible for preparing and presenting an annual budget, investigating expenses and recommending ways and means of raising money for this Assembly. C. Nominating Committee 1. This committee shall consist of three (3) active members other than officers. 2. These members shall be elected by the voting body of this Assembly at the annual meeting held in the odd numbered years, and shall serve for the ensuing two (2) years. 3. Nominations shall be made from the floor for this committee. 4. This committee shall name its own chairperson. 5. This committee shall prepare the ballot with one or more nominations for the office of Chairperson-Elect, Vice Chairperson, Secretary, and Treasurer. It shall submit the prepared ballot to the Board of directors on or before the Winter board Meeting of odd numbered years. 6. Consent in writing must have been obtained by the Nominating Committee from the nominees before submitting the ballot to the board of Directors. D. Public Relations. 1. The chairperson will be appointed by The Assembly Chairperson subject to the approval of the Executive Committee. 2. This Committee shall be responsible for: a. Exhibitors at The Assembly Annual Meeting b. Advertising for The Assembly annual meeting program. 3. The necessity for these responsibilities will be determined by the Board of Directors of this Assembly. 4. Fees for advertising and exhibiting will be determined by the Board of Directors of this Assembly. 5. This Committee shall publicize events of this Assembly in publications of member states as well as in such other publications and news media as may be feasible. E. Continuing Education Committee. 1. The Chairperson to be appointed by the Chairperson of this Assembly, subject to the approval of the executive Committee. 2. This committee shall be responsible for: a. Promotion of continuing education for members of The Assembly. b. Liaison between this Assembly, the AANA continuing education committee and individual state continuing education committees. ARTICLE IX - FISCAL YEAR A. The fiscal year of The Assembly shall date from June 1. ARTICLE X - PARLIAMENTARY AUTHORITY Robert’s Rules of Order (current edition) shall be the parliamentary authority of this Assembly. ARTICLE XI - AMENDMENTS TO THE BYLAWS A. Notice of proposed amendments to the bylaws shall be communicated to members of The Assembly either by ground or electronic mail. B. Proposed amendments to the bylaws may be introduced and discussed at any Annual Meeting or Fall Workshop. C. Proposed amendments to the bylaws submitted at the previous meeting will be adopted by a vote of two-thirds of members present.